We’re glad you’re interested in starting a new group! Please be aware that this process is extensive and requires a substantial commitment from you. From start to finish it could take several weeks or even months to get a new group officially recognized.
For the 2016-2017 Academic Year, the Organization Resource Group is beginning a new recognition process for prospective student organizations. Instead of rolling recognition, as has existed in the past, we will be transitioning to recognition periods. Below you will find an infographic demonstrating the process. The graphic is also hyperlinked with the forms mentioned.
Step One: Attend a New Student Organization Information Session
There will be four New Student Organization Interest Sessions during each recognition cycle. There will be two cycles during the Fall Semester and one during the Spring. Individuals interested in starting a new student organization will be required to attend one of these sessions in order to progress through the recognition process.
Step Two: Submit a New Student Organization Application
On OrgSync (and hyperlinked in the graphic) is a form entitled New Student Organization Application. This application will be open for two weeks during each recognition period. When the application opens, you will submit the form, attaching all necessary documentation and materials.
Step Three: SOGA Makes Recommendation to Vice Chancellor of Student Affairs
Your materials will be presented to SOGA, a standing committee on campus, by the ORG Vice-Chair of Administration. SOGA will look to ensure that a potential organization does not too heavily overlap with other organizations, that there isn’t a large amount of risk associated with the organization, and that group’s proposed constitution meets University standards. SOGA will then make a recommendation to the Vice Chancellor of Student Affairs.
Steps Four and Five: Complete OrgSync Portal and Annual Requirements
If you are approved by SOGA and the Vice Chancellor for Student Affairs, you will work with the ORG Office to set up an OrgSync portal and begin work on your annual training requirements. These include annual administrative training (finance training as well, if your organization will seek ORG funds), and annual registration requests completed on OrgSync. If you are denied by SOGA, you will be contacted by the ORG Vice-Chair of Administration.
2016 – 2017 Recognition Periods
The application will be open during these windows.
|I||August 29, 2016 – September 9, 2016|
|II||October 31, 2016 – November 18, 2016|
|III||February 20, 2017 – March 3, 2017|
**2017-2018 Recognition Periods will be published after they are determined in the late spring of 2017
Recognition Period Policy Questions
What if I don’t complete my application before the deadline?
- If your potential organization does not submit an application, or if an incomplete application is submitted, your potential organization will not be considered for recognition at the Committee on Student Organizations, Governments and Activities (SOGA) meeting. Complete applications are due on OrgSync by 5:00 pm on each designated deadline.
When can my organization apply for funding?
- Newly-recognized student organizations may not receive funding from the Organization Resource Group (ORG) during their first semester of recognition. From the time your organization receives recognition from the Committee on Student Organizations, Governments and Activities (SOGA), sixteen (16) weeks must pass before your organization is permitted to apply for funding from ORG.
What if I do not have time to meet with ORG?
- Although it is preferred that all questions regarding your potential organization be answered at an in-person meeting, communication may be completed via email or phone call. However, if the Vice-Chair of Administration does not receive answers to questions, or if they feel the answers are insufficient, the Vice-Chair of Administration has the right to postpone presenting your organization to the Committee on Student Organizations, Governments and Activities (SOGA) until the following recognition period.
Why must I attend an information session?
- Attending a New Student Organization Information Session is required because it gives vital details regarding the new organization process. These sessions will serve as an introduction to both the new student organization process and the Organization Resource Group (ORG) as a whole.
What if an organization loses affiliation with our national organization?
- Please contact us if a recognized student organization loses its affiliation with its parent organization. The Organization Resource Group (ORG) will work with organizations in this position by offering a 30-day grace period to rectify the situation.
What if my organization was previously recognized? Do I still need to attend an information session?
- If an organization loses its recognition status a representative must attend an information session to ensure they understand the recognition process in its entirety. A thorough understanding of the process will ensure that students can complete the required steps in an efficient manner.
What must an organization do to maintain recognition?
- To maintain recognition, student organizations must complete the annual requirements set forth by the Office of Student Organizations within the academic year. Recognized student organizations must update their portal by completing a registration request through OrgSync. Additionally, organizations must attend an Administrative Training session.
What if my organization falls below the minimum of 10 members?
- Please contact the Organization Resource Group (ORG) if your organization has its membership fall below 10 members. The office will provide an organization in this position with a 30-day grace period to search for and recruit new members. The Vice-Chancellor of Student Affairs must approve exceptions to this rule.
What if I want to start an organization that is similar to another organization?
- All prospective student organizations must have a unique purpose from any existing organizations.
What do I need to do during the review period?
- After submitting an application during the two-week window, the following week will be a review week. The Vice-Chair of Administration will review the submissions and contact applicants if the Organization Resource Group (ORG) needs clarification. Applicants do not have any responsibilities during this time; however, they should continue to check their email in case clarification is needed.
What is the timeline for the recognition process?
|Step||Timeline||Example for Period III|
|Info Sessions – Required||4 sessions, only need to attend one||Jan. 23 & 24
Feb. 20 & 21
|Application Open on OrgSync||2 weeks||Feb. 20 – Mar. 3|
|Review Period||2 weeks||March 6 – 17|
|SOGA Meeting||Sometime during a 1 week period||March 20 – 22|
|Potential Organizations Notified of Decision||After SOGA Meeting||Around Mar. 24|
Once my portal is created, how many days will I have to complete it?
- Once a potential organization is approved by the Vice-Chancellor of Student Affairs, the Organization Resource Group will create a portal for each new organization. At this time, the newly-recognized student organization will have 30 days to complete a registration request and complete the portal. If the new organization does not complete the portal in 30 days, the new organization will forfeit its recognition status and will need to complete the new organization process again to become officially-recognized by the university.
May I make room reservations before my organization is recognized?
- Only officially recognized student organizations may reserve rooms on campus.
Why do I only have two weeks to submit required materials?
- You must submit recognition materials for your potential organization in the two weeks following each information session to ensure that all materials are submitted in a timely manner to be presented to the Committee on Student Organizations, Governments and Activities (SOGA). The Office of Student organizations recommends that students begin to prepare these items prior to the submission period.
What if my application is not complete because we are waiting on information from Risk Management, Club Sports, Greek Life, etc.?
- The Vice-Chair of Administration will work with your organization and the Committee on Student Organizations, Governments and Activities (SOGA) to ensure the committee reviews your organization in a timely manner; furthermore, the Vice-Chair of Administration will notify your organization of any requirements needed from the offices listed above.
What if I cannot find an advisor prior to the recognition materials deadline?
- The Committee on Student Organizations, Governments and Activities (SOGA) will only consider organizations that have an advisor. Please contact the Vice-Chair of Administration if you have difficulties finding a faculty or staff member to serve as your organization’s advisor.
What if the Committee tables my request?
- If the Committee on Student Organizations, Governments and Activities (SOGA) tables your organization’s recognition status, you will have a chance to respond to any questions or concerns that came up regarding your organization. The Vice-Chair of Administration will meet with you to discuss these questions and allow you to work out any issues. Once you provide clarification or updated information, the Vice-Chair of Administration will work with your organization and SOGA to ensure the committee reviews your organization in a timely manner.
Why do I need to do to be classified as a Club Sport, Greek Org, etc.
- The Vice-Chair of Administration will help your potential organization in determining whether or not additional information is needed from either the Club Sports or Greek Life Offices. This classification is based upon the purpose and activities of your organization. Although all prospective organizations are required to go through the same recognition process, the Club Sports or Greek Life offices may have additional requirements.
What does my organization’s constitution need to include?
- To receive recognition, prospective organizations must comply with the standards set forth by the Office of Student Organizations when composing a constitution. This ensures that all organizations are held to fair and consistent standards and ensures that all recognized organizations embody the values set forth by the University of Missouri.
What materials will my potential organization be required to submit in the new student organization application?
- The new student organization application will ask for basic information about your idea for a new student organization. Among other items, the form asks:
- What is the purpose of this organization?
- Why are you interested in starting an organization?
- Are there any other organizations on campus that share a similar purpose?
- Has your organization ever been recognized on the MU campus?
- Is your potential organization affiliated with a national organization?