Policies

There are many benefits associated with being a Recognized Student Organization, but there are also some responsibilities. All groups must abide by the following policies.

Annual Requirements for Recognized Student Organizations

MU Engage

Students, faculty, and staff can log in to Engage using their PawPrint and password. Once logged in, they can view the Community Homepage and Calendar, as well as search for organizations. If you were already added as a member of an organization by someone else, that group will be listed under the Organizations tab at the top of the page.

Registration

For your organization to remain in good standing, the organization must submit a registration request on Engage at least once each year, and any time your officers change. Profiles reset every year on July 1st, and all information must be updated after that. Failure to update your profile will result in a registration hold.

Trainings

Officers of student organizations are required to complete the two annual requirements at least once each academic year to remain in good standing. If your group holds elections midway through the year, the new officers must attend as well. All requirements follow the academic year, and reset over the summer (so if you attended training during the spring semester, you’d need to go again in the fall for the new year).

Your President or Vice-President must attend Administrative Training, where they will learn more about resources available to student organizations and policies they must abide by. If your group plans to submit an ORG budget request, your Treasurer must attend Finance Training. We also offer Engage training sessions–these are not required, but we strongly encourage someone from your organization to come and learn about all the features this platform offers.

Dates and times for trainings are posted regularly on Engage. Trainings are usually held in the evening – Administrative Training and Finance Training are offered consecutively. Trainings start promptly at the scheduled times; please ensure that you arrive on time. Doors will be closed after the first five minutes, and you will not be allowed in after that.

If trainings ever need to be cancelled because of severe weather, we will post the announcements on Engage and Twitter as soon as a decision has been made.

Other Policies

Handbooks

Recognized Student Organizations, student governments, fraternities and sororities all must abide by the University policies and procedures to ensure their organization remains recognized by the University of Missouri. Failure to comply with these policies and procedures might result in a variety of disciplinary actions ranging from formal warnings to suspension or loss of University recognition.

Licensing and Trademarks

In order for the University to maintain and protect its brand, all University departments and recognized student organizations are required to obtain prior approval to use any of the marks or names of the University in any commercial or non-commercial venture, including giveaways, fundraising activities and internal use. Recognized student organizations are also required to purchase emblematic merchandise from officially licensed vendors (licensees) of the University. Please visit the Licensing and Trademarks website at licensing.missouri.edu for a list of licensees and licensed Columbia screen printers. Art approval forms, definitions for royalty waivers along with answers to many questions can be found on the site.

For more information contact MU Office of Licensing and Trademarks at 573-882-7256, or visit licensing.missouri.edu.  If you are going to be selling any of those items on campus, remember to follow the fundraising rules.